Matching:

Insert the correct letter in appropriate spaces:

1. Decide the class of information under which each information gathering task falls by entering the appropriate letter designation in the space provided.

Classes of Information:

a) planning information

b) control information

c) operational information

Information Gathering Task:

_____Monitor daily intake and outflow of supplies

_____Measure the performance of personnel

_____Determine extent of damage to an area

_____Schedule work shifts

_____Formulate objectives

_____Measure actual results against planned-for results

2. Match the following four types of disaster intelligence with information reporting activities presented below by entering the appropriate letter in the space provided.

Types of Disaster Intelligence:

a) early warning reports

b) situation reports

c) disaster assessment reports

d) epidemiologic surveillance

Information Reporting Activities:

_____Provide a rough quantification of needs and damages after a disaster has occurred

_____Issue alerts and evacuation information prior to an impending cyclone

_____Issue periodic reports detailing the response of different relief agencies in the aftermath of a disaster

_____Describe the emergency as it occurs

_____Identify the geographic areas that should receive priority after a disaster

_____Collect data on the health states of disaster victims

Multiple Choice (Circle correct answer)
3. One way to determine how, when, and by whom information will be used is to:

a) index information for storage and retrieval purposes

b) collect, evaluate, and store information relevant to one particular task

c) classify information based on the level in the organization where it will be used

d) try to eliminate irrelevant or unnecessary issues

e) disseminate information according to a formal scheme and direction

4. Editing and reducing information to make it easier to apply to a particular task is referred to as:

a) evaluating

b) indexing

c) coding

d) processing

e) abstracting

5. In order to flow properly, information should be (all of the following except):

a) gathered on the basis of the type of information needed at different organizational levels

b) complete, accurate, and detailed in its coverage of all aspects of a problem

c) collected, processed, and stored to improve the overall quality of the information

d) accurate, timely, and responsive to the basic needs determined in the beginning

e) disseminated at the right time to the right manager.

6. The visual display of information on graphs, chalkboards, etc. is:

a) excessively bulky, expensive, and extraneous to the smooth operation of a disaster relief agency

b) useful, primarily at the top management level used essentially for public awareness or other promotional efforts

c) the simplest and most effective way to transmit information from one organization to another

d) an excellent tool for allowing input from the field staff and updating information

7. A system of routing information and assigning it appropriate priority is especially important in order to facilitate: (choose the best answer)

a) the group decision making process

b) the accurate and efficient indexing of all incoming information

c) the timely dissemination of emergency information to field level managers

d) the right decision being made by the disaster responsible for seeing to it that their recommendations are carried out.

True/False: Indicate T or F

_____ 8. Much of the planning information will come from internal sources.

_____ 9. Different kinds of information are needed for formulating organizational objectives than for scheduling operations.

_____ 10. An information officer can serve as a central focal point of information flow during a field operation.

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